Stop Drowning in Spreadsheets
& Email Chaos

Custom online application forms that organize your grants, scholarships, or loan applications in one place. Track every applicant, streamline reviews, and make decisions faster with built-in communication tools and document management.

3
Countries
1000+
Applications Processed
19+
Years Experience

How to Know If You're Ready to Make the Switch?

If these sound familiar, the administrative overhead of your current process is almost certainly costing more than the software would.

Spreadsheet Nightmare

Tracking applications across multiple spreadsheets that are hard to maintain and share.

Email Overload

Endless back-and-forth emails when you have questions about applicant information, with no way to track the conversation.

Committee Confusion

Reviewers can't easily access applications or share their feedback with each other.

Status Questions

Applicants constantly asking "Where's my application?" because they can't check themselves.

Who Uses Our Online Application Forms & Loan Origination Software?

Organizations that need to collect, review, and process (CRP) applications efficiently,from scholarship committees to loan origination teams

Scholarship Application Management

Manage student applications, review essays, and coordinate selection committees with a centralized online application system.

Grant Application Processing

Process grant applications with document uploads, budgets, and multi-stage approvals,all in one grant management platform.

Loan Origination & Processing

Streamline loan origination with online applications, financial document collection, credit review workflows, and real-time status tracking.

Membership & Enrollment Applications

Handle membership applications, renewals, and enrollment approval workflows with automated notifications and applicant portals.

How It Works

1

Applicant Applies

Applicants fill out your custom online form and upload required documents.

2

Admin Reviews

Your team reviews applications, asks follow-up questions, and makes notes.

3

Committee Votes

Committee members review, discuss, and vote on applications in their dashboard.

4

Decision Made

Applicants are notified automatically. Approved data exports to your systems.

See It In Action

Full Platform Walkthrough

See exactly how your team will manage applications, from the moment an applicant hits submit to the final committee decision.

  • Dashboard Overview
  • Application Review
  • Communications Tool
  • Document Management
  • Meeting Management
  • Reporting
Watch the Demo
Online Application Form System - Admin Dashboard Demo Preview

Everything You Need in One Place

Built-in tools to manage the entire application lifecycle

Applicant Portal

Each applicant gets their own secure login to:

  • Fill out and save application forms
  • Upload required documents
  • Track their application status
  • Respond to reviewer questions
  • Receive instant notifications

Admin Dashboard

Your team has complete control to:

  • View all applications at a glance
  • Add notes and comments
  • Ask applicants follow-up questions
  • Assign applications to reviewers
  • Generate reports and exports

Committee Review

Streamline your decision-making with:

  • Individual reviewer dashboards
  • Private notes and scoring
  • Built-in voting system
  • Aggregated results for admins
  • Full audit trail of decisions

Custom Forms

Build forms that fit your exact needs:

  • Drag-and-drop form builder
  • Conditional logic (show/hide fields)
  • Multiple page forms
  • Required and optional fields
  • File upload support

Automated Notifications

Keep everyone informed automatically:

  • Application received confirmations
  • Status change alerts
  • Follow-up question notifications
  • Deadline reminders
  • Decision notifications

Integrations

Connect with your existing tools:

  • Export to Salesforce
  • CSV/Excel downloads
  • Custom system integration
  • API access available
  • Data migration support

Simple, Transparent Pricing

One system, two ways to buy. All prices are billed in Canadian Dollars (CAD). USD estimates are approximate.

CAD $ USD $
Most Popular

Subscription

3-Year Agreement

$ 219 USD /month
+ $730 USD one-time setup fee
  • Everything in the base system
  • Unlimited Users
  • 5 Hours of Customization Included
  • Training Videos Included

Outright Purchase

No Contract Required

$ 7,300 USD one-time
+ $73 USD/month hosting
  • Everything in the base system
  • Unlimited Users
  • 5 Hours of Customization Included
  • Training Videos Included
  • No Contract

What's Included in Every Plan

The full base system comes standard with both options

  • Admin Dashboard & Reporting A central hub to view all applications at a glance, track statuses, and generate reports on submissions, approvals, and trends.
  • Application Review Open any application to see all submitted details, uploaded documents, and review history in one organized view.
  • Communications Tool Send messages directly to applicants from within the system. All correspondence is logged and attached to the application for a complete audit trail.
  • Document Management Applicants upload required documents through their portal. Admins can view, download, and request additional files, all organized per application.
  • Meeting Management Schedule and manage committee review meetings. Attach applications to meeting agendas and record decisions in one place.
  • Committee Dashboard Committee members get their own dashboard to review assigned applications, cast votes, and leave comments independently.
  • Applicant Portal with Secure Login Each applicant gets a personal login to submit applications, upload documents, check their status, and communicate with your team.
  • Custom Application Forms We build and customize your application forms to match your program's exact requirements, including conditional fields, file uploads, and multi-step layouts.
  • Automated Email Notifications Automatic emails are sent at key stages such as submission confirmation, status changes, document requests, and approval or denial.
  • Data Export (CSV/Excel) Export application data at any time for reporting, audits, or importing into other systems like Salesforce or Excel.
  • SSL Security & Encrypted Data
  • Secure Cloud Hosting & Backups
All invoicing is in Canadian Dollars (CAD). USD pricing shown is an estimate based on the current exchange rate and may vary at time of billing.

Trusted by Organizations Worldwide

Canada
USA
Australia

The system has transformed how we handle loan applications. What used to take weeks of back-and-forth emails now happens seamlessly in one platform. Our committee loves being able to review and vote from anywhere.

Hebrew Free Loan Association

Common Questions About Online Application Forms

The base system can be set up in a week. The amount of customization you require for the application form, promissory notes and the emails sent to the borrower/guarantors will affect the timeline.
Yes. The system runs over HTTPS/SSL, so all data transmitted between users and the platform is encrypted in transit. Each user has secure login credentials, and only authorized personnel can access sensitive information.
Absolutely. Every form is built specifically for your needs. You choose the questions, we handle the conditional logic (showing different questions based on answers), and you decide what documents applicants need to upload.
Once approved, application data can be exported to your existing systems like Salesforce, downloaded as Excel/CSV, or integrated with custom systems. We also have a loan management module that we would love to show you.
Yes, the system is fully scalable. Add more users, create additional application types, or expand to new programs as your organization grows. No need to switch systems later.
Loan origination software for nonprofits is a web-based platform that manages the entire lending process, from online application intake to committee review, approval, and recordkeeping without spreadsheets or email chains. Unlike commercial lending software built for banks, nonprofit loan origination, community development financial institutions (CDFIs), and microloan programs that need affordable, flexible tools with committee voting, document collection, and applicant communication built in.
An online grant application system replaces paper forms and email submissions with a secure web portal. Applicants create a login, fill out a custom form, upload required documents, and submit — all in one place. On the admin side, your team reviews submissions, asks follow-up questions, assigns applications to reviewers, and tracks status in a central dashboard. Committee members get their own login to score and vote on applications independently. Once a decision is made, the applicant is notified automatically. Everything is logged, auditable, and exportable to Excel or your existing systems like Salesforce.
A spreadsheet tracks data, it doesn't manage a process. With a spreadsheet, your team still has to chase documents by email, manually update statuses, coordinate committee feedback offline, and hope nothing falls through the cracks. Loan origination software handles the entire workflow in one system: applicants submit online, documents are attached to their file automatically, reviewers access everything from their own dashboard, votes are recorded with a full audit trail, and applicants receive automatic status updates. The result is fewer errors, faster decisions, and no more "which version of the spreadsheet is current?" conversations.
Yes. Perpetual Solution builds and maintains a custom loan management platform used exclusively by Hebrew Free Loan (HFL) associations. It includes an online loan application portal, guarantor management, committee review and voting, promissory note generation, loan tracking, and reporting dashboards. It is not off-the-shelf software, each deployment is customized to the organization's specific loan programs, bylaws, and workflows.

Ready to Simplify Your Application Process?

Let's talk about your specific needs. We'll show you exactly how the system works and answer all your questions, no pressure, no sales pitch.

Read our guide: Replacing Spreadsheets with Loan Origination Software →